Server does not always recognize personal media correctly

Server Version#: 1.32.2.7100
Player Version#:n/a
I am in a band and I record our rehersals and performances for later review by the band members.

I have a library with the band name, and it is setup like this:
Scanner: Plex Video Files
Agent: Personal Media

I record the videos on my gopro, edit the footage into a 1080p mp4 file and put in the library on the plex server.

The folders are arranged by year, so I have folders like 2021, 2022, 2023 etc. Under each “year” folder is each performance like:
20230101 - New Year’s
20230214 - Valentine’s day
etc… in each of those folders is at least one video, sometimes several… .all depends on what was recorded etc.

Now, here is the issue I have:
After putting a new file in a folder and scan it, most of the time it will recognize the new file I just uploaded as something else that was uploaded a long time ago!

When I inspect the video by looking at it’s info, I can see that it thinks there are 2 files there. one is the file from a long time ago that exists in a another folder, and one is the actual file I want to be displayed.

It usually shows the title and poster as the file from a long time ago, and clicking play will play the older video as well.

USUALLY, I have the option to “split” the multiple files apart, and then I can edit the title and poster to make it right.

Today it is showing the two files, but I can’t even split them.
2023-05-21 09_37_02-Plex file options no SPLIT

The big question for me is: Why does this happen?

I thought that by using the “Personal Media Agent”, it would simply see the location and name of the file and that’s it… done… but it doesn’t…; It seems to be doing some sort of extra work to identify the file and for the life of me, I can’t figure out why…

Does anyone have ideas on how to fix this? It’s been a thorn in my side for years now and is driving me nuts.

Thanks,
Jim

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